At some point in your personal or professional life, there is a good chance that you have been told to be more organized. It might have been your parents telling you to organize your bedroom when you were younger, your university professors as you tried to balance a full course load or your boss as you attempted to juggle multiple projects at once. While you recognize that being organized is a sought-after skill, you might struggle to understand why organization is important in your life.
Organization is important because it helps you:
- find balance
- meet deadlines
- be less forgetful
- stay on top of things
- reduce stress
- save time and money
- increase productivity
- develop patterns
- be proactive in solving problems
The remainder of this article will address, in detail, each of the topics mentioned above on: why organization is important.
1. Organization Helps You Find Balance
Being organized can help you find balance in your life because you can recognize how much time you have and how long things take. When you are organized, you are aware that you have the time to go to the gym, meet up with a friend for coffee, or relax and spend some time reading a book.
You aren’t constantly rushing off to the next task, or spending too much time on one aspect of your life. You are aware of what you need to accomplish each day and how long those tasks will take.
Therefore, you understand that you have time to spend on other areas in your life such as personal, professional, social, and pleasure, to find balance.
2. Organization Helps You Meet Deadlines
Being organized in regards to deadlines means having a clear understanding of your objectives, and a plan to achieve them within a set timeframe.
When you are organized, your deadlines don’t seem to be an anxiety-filled experience as they may have once been.
You recognize what needs to be accomplished, and you have created a plan to help break the deadline into smaller achievable tasks. The schedule you have created will help to keep you on track throughout the process of meeting the deadline.
3. Organization Helps You Be Less Forgetful
If you find yourself to be quite forgetful, consider first focusing on organizing or finding structure in your life. In regards to the average person, everyone has moments of forgetfulness.
However, you typically forget more frequently when your brain is focused on too much at once. You struggle to remember important details because your brain is constantly being distracted or occupied in other ways.
Being organized allows your brain to revisit these important details at a later date. You can add some structure to your life in the form of some simple tasks to help you be less forgetful.
These tasks can include writing a list before you go to the grocery store. Or using a day planner in a professional setting to plan out what you want to accomplish each day. Or set notifications on your calendar application with important deadlines or dates for your kid’s sporting events.
4. Organization Helps You To Be More Aware Of What Is Happening Around You
Have you ever met someone who seems to excel at everything they do? They always have a good grasp of what they are meant to be doing, they stay on top of things, and are aware of their surroundings. There is a good chance that they are very disciplined when it comes to being organized.
When you take the time and effort to organize the different aspects of your life, you are more conscious of what is happening. You are aware of what needs to get done and the time you have to complete it.
Time isn’t wasted as you search for something in a mess or chaos, as items are ordered with structure and purpose. Despite the many distractions in life, you aren’t forgetful or late because you use a day planner to organize your schedule.
Staying organized takes a lot of commitment and repetition. However, you will notice that life seems to get significantly easier when you make the effort to stay organized.
5. Organization Reduces Stress And Allows You To Feel In Control
You can feel stressed out for several different reasons, but one of the main contributors to stress is feeling overwhelmed. When you feel overwhelmed, you feel as if you are losing control.
Your workload might be too much, you might have committed to more than you should have, or you are feeling anxious about meeting an upcoming deadline. Regardless of what is causing you to feel stressed or overwhelmed, adding some structure to your life in the form of organization will help.
When you are organized, you feel as though you are in control. You are aware of what needs to be completed, you have a good grasp on expected timelines, and your schedule is set up in a way that promotes a balanced lifestyle.
Less time is spent being worried about all that needs to be completed, and more time is spent completing those tasks.
6. Organization Helps You Save Time And Money
The most valuable asset you have is time. Being organized helps to reduce the time it takes you to complete a task.
When you can speed up everyday tasks, you have more time to do the things you want and love to do.
Such as using the extra time to spend with your family, start a new hobby, focus on advancement in your professional life, volunteer, setting and achieving goals, or do more activities that promote a balanced lifestyle.
In addition to saving time, being organized will also help you save money in all aspects of your life.
- A well planned and organized grocery list will have you buying what you require, instead of coming home with extras that you don’t need.
- A well-organized garage will allow you to find the tools and materials to fix the problem that you are currently facing.
- A well-organized stationery cabinet at work will allow you to find the stapler or hole puncher instead of ordering a new one from frustrations of not finding the one you have.
- An organized schedule means you have the time to drop your car off at the shop for regular maintenance, decreasing the chances of expensive problems at a later date.
Being organized is one way to promote time and cost savings throughout your life.
7. Organization Increases Productivity And Efficiency
The results of being organized include increased productivity, efficiency, and time management skills. When you are organized, you can focus on the task at hand.
You aren’t wasting time searching for a specific item in a messy room, or getting confused about the needs of your different clients, or overwhelmed about how to spend your time when your schedule gets busier.
When you are organized:
- messy rooms aren’t messy because items are put back in a systematic and structured way each time they are used.
- you don’t get confused about the different needs of your clients because you have scheduled in time to review their file before each meeting.
- no longer do you get overwhelmed as you become busier because you have created a detailed plan to keep you on track with all of your commitments.
When you take the time to organize and add structure to your life, you will be able to move seamlessly throughout your day from one activity to the next.
You will find you can accomplish more in a shorter amount of time due to your increased efficiency and productivity.
8. Organization Helps To Develop Patterns
Being organized helps to add structure to your life.
One example of how you can add structure to your life is in the form of a routine. Routines help to develop patterns, and the human brain loves to detect and recognize patterns. Patterns create order, help you make decisions, and reduce the feeling of uneasiness or chaos.
Routines can be developed in all aspects of your life. An example could be to create a to-do list for tomorrow before you leave work today. Creating a to-do list helps organize your thoughts and makes you aware of deadlines and items of priority that you should focus on tomorrow.
When tomorrow comes, you are organized and prepared for what needs to be accomplished. You waste less time mulling over decisions such as determining priority items to be completed that day.
As you repeat this activity consistently over multiple occasions, you create a pattern that will soon become second nature. This is one example of how creating a routine can help to add structure to your life.
9. Organization Allows You To Be Proactive In Solving Problems
Firstly, being organized will lead to fewer problems, but secondly, it will enable you to recognize potential issues before they manifest.
You have a better chance of being proactive in finding solutions if you can recognize a potential problem ahead of time. The alternative is to face the consequences of the problem after it emerges, then reactively try to fix it.
To provide a very simplified example, your boss has given you monthly sales targets that you must achieve. You have a rough idea of the sales you are doing, but typically you wait until the end of the month for accounting to provide the actual numbers.
Using this approach, you have sometimes been surprised by the results and missed important targets. You realize this is an area where you need to be better organized to know where you stand in regards to your targets throughout the month.
Instead of waiting until the end of the month, you now have the accounting department send you an automated update at the middle and end of each week. The regular updates give you a better idea of where you stand in regards to your sales as the month progresses.
If you aren’t on track by mid-month to meet your targets, you can be proactive in finding ways to improve your sales by month-end.
The realization that there are 86,400 seconds each day. What are you doing today, so that tomorrow you are a step closer to where you want to be? If not now, then when?
eightysixfourhundred, make them count
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